Public Records Assistant Government Administration
Contract Oct 7, 2026
Position: Public Records Assistant
Location: Martin County Administration Building
Pay: $21.50/hr.
Hours: 40 hours per week
Schedule: Monday through Friday
Position is CONTRACT with reSOURCE Government Services
Working at Martin County Administration Public Records Division
SUMMARY:
This position is responsible in assisting in the maintenance of the public records request fulfillment program that is compliant with the requirements of Chapter 119, Florida Statutes.
In the event of a natural or man-made disaster that may threaten the area, the employee will be required to perform emergency duties as directed.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
(Note: The listed duties are illustrative only and are not intended to describe each and every function, which may be performed in the job class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)
Receives Public Records requests; communicates with other departments in order to develop cost estimates, compile requested records, and transmit same.
Tracks public records requests and ensures compliance with state and federal laws regarding the management of public records; consults with the Public Records Request Liaison prior to release of information to the requestor.
Assist in reviewing requested records to ensure proper exemptions are asserted and responds in a timely manner.
Assist in reviewing information to ensure confidentiality rules under HIPAA and other relevant laws are applied.
Ensures accurate and legally compliant decisions are made regarding the disclosure or non-disclosure of information.
Performs work related to this job description as required.
KNOWLEDGE, SKILLS AND ABILITIES:
(Note: The knowledge, skills, and abilities identified in this class specification represent those needed to perform the duties of this class. Additional knowledge, skills and abilities may be applicable for individual positions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
Knowledge of or ability to quickly learn divisional, department and County government administrative rules, regulations, policies and procedures.
Knowledge of the Public Records Law and litigation discovery procedures.
Ability to handle multiple assignments and meet internal and/or statutorily imposed deadlines.
Ability to develop and maintain effective working relationships with customers, team members, supervisors and management.
Ability to maintain confidentiality.
EDUCATION and/or EXPERIENCE:
An Associate’s Degree in Legal Studies, Public Administration or Business Administration or closely related field and some experience in the legal field is preferred.
Additional qualifying education and/or experience which provide the necessary knowledge, skills and abilities may be substituted one for the other on a year for year basis.
CERTIFICATES, LICENSES, REGISTRATIONS:
Must possess a valid Florida Driver’s License
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Acceptable eyesight (with or without correction)
Acceptable hearing (with or without correction)
Ability to sit for long periods of time.
Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier, and other related office equipment as necessary.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed primarily indoors.
Involves frequent interaction with people.
May require attendance at night meetings and/or outdoor meetings. ADA/COMPLIANCE STATEMENT:
This document may be reproduced upon request in an alternative format by contacting the County ADA Coordinator (772) 320-3131, the County Administration Office (772) 288-5400, Florida Relay 711, or by completing our accessibility feedback form at www.martin.fl.us/accessibility-feedback. EEO STATEMENT:
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.